[OOTB-hive] Organizing our efforts

Oksana Kurysheva okurysheva at gmail.com
Thu Aug 21 11:03:15 BST 2014

I still suggest to move such discussions to Github issues. You may create
the first thread and send the link here. ;)

On Thu, Aug 21, 2014 at 1:56 PM, Boriss Mejias <tchorix at gmail.com> wrote:

> Nice one Jeff.
> I liked Refresco a lot, but I think Honeycomb is better. We should have
> another thread to discuss this because in the ADDONS they are proposing
> Alfresco BE (Bee-Edition). Also good, but it has the name Alfresco on it,
> with potential trademarks problems.
> cheers
> Boriss
> On 20 August 2014 16:04, Jeff Potts <jeffpotts01 at gmail.com> wrote:
>> Regarding the distro name, I actually think "Honeycomb" is a good name
>> for it. I know the original intent was for the curated add-ons to be called
>> Honeycomb but I don't see why the distribution could not also be called
>> that. If the intent of the distro is to be Community Edition plus curated
>> add-ons from Honeycomb, then I think naming the distro the same thing as
>> the curated collection of add-ons actually makes sense.
>> Reasons I like it:
>>  - One word
>>  - Easy to pronounce in English (I assume it is also easy for non-English
>> speakers)
>>  - No possible trademark problems or name clashes with "Alfresco"
>>  - Sounds good with "Edition", as in "Honeycomb Edition", but could also
>> be used on its own as in, "We're running Honeycomb 5.0.b".
>>  - Works extremely well with the Bee/Hive analogy
>> To this last point, when people think of bee hives, they think of honey
>> and honeycomb. The honeycomb is the substrate on which everything else
>> happens. I know our community isn't *only* about Community Edition, but
>> without it, the Order would be severely diminished. So maybe the distro
>> deserves this moniker and the curated add-ons can either share it or be
>> renamed.
>> Jeff
>> On Tue, Aug 19, 2014 at 6:32 AM, Martin Cosgrave <martin at ocretail.com>
>> wrote:
>>>  Excellent direction Jeff. I've already said I'm happy to maintain the
>>> live instances which puts me in the website subcommittee but I am also
>>> interested in the distro group.
>>> Regarding the distro name, I've already had two ideas, both from Spanish
>>> as I am living in Spain now. "Refresco" is Spanish for soft drink. It
>>> implies "alfresco refresh" and as Boriss mentioned to me, nectar might also
>>> be a refresco.
>>> Spanish also has a term similar to "alfresco",  which is "al aire
>>> libre", or "in the open air". It's nice because 'libre' emphasises the
>>> freeness of the solution.
>>> Sent with AquaMail for Android
>>> http://www.aqua-mail.com
>>> On 19 August 2014 10:30:16 Andreas Steffan <a.steffan at contentreich.de>
>>> wrote:
>>>> Awesome, Jeff!
>>>> I would like to be part of DISTRO.
>>>> regards
>>>> Andreas
>>>> On 08/19/2014 05:16 AM, Jeff Potts wrote:
>>>>        We have a lot of work to do. But we also have a lot of
>>>> interested people who are ready to help out, which is great!
>>>> This email is a proposed organizational model for the Order aimed at
>>>> making sure the people who are most passionate about a particular area are
>>>> able to dive in and move forward as quickly as possible while still
>>>> maintaining some level of visibility and oversight throughout the larger
>>>> group.
>>>> This is a proposal. It seems roughly-right to me. It can be fine-tuned
>>>> and made more formal over time if necessary. Hopefully it is good enough
>>>> for now. If not, say something.
>>>>  *Establish Committees Aligned with Our Goals*
>>>>  I propose that we organize committees aligned with our goals. Each
>>>> committee can select a committee chair. The committee chair keeps things on
>>>> track, delegates tasks, and reports progress to the community. How the
>>>> chair is selected is up to the committee. I suspect someone may volunteer.
>>>> If more than one person feels strongly that they should be chair, put it to
>>>> a vote (see "Voting", below).
>>>>  I'll provide a list of proposed committees at the end.
>>>>  *Committees Are Empowered to Get Stuff Done*
>>>>  Committees are expected to act mostly autonomously to accomplish
>>>> their goals. Committee chairs can use their judgement as to what requires
>>>> the entire community to make a decision on and what the committee can move
>>>> forward with on their own.
>>>>  The whole point of dividing into committees is to prevent
>>>> overly-broad discussion, single-threading, paralysis, or overwhelming a
>>>> small number of individuals.
>>>> *Voting*
>>>>  Committees are encouraged to get consensus amongst committee members
>>>> through discussion. Communication can take place using the public list or,
>>>> if the committee wants to, they can use a committee-specific list.
>>>>  A committee may have major decisions that face the group that need to
>>>> be put to a vote. When a decision is put to a vote, I propose a 48-hour
>>>> voting period during which the committee members respond with +1, -1, or 0
>>>> (abstain). After 48-hours the person initiating the vote closes the vote
>>>> and announces the voting results.
>>>>  Don't over-use voting. It's tedious and drags things out. Use it for
>>>> major decisions or decisions where there is a lot of discussion and
>>>> consensus appears to be murky or hard to achieve.
>>>>  Example: The web site committee is thinking of changing the theme
>>>> from yellow to orange. After an email to the group, a few people are
>>>> strongly in favor and most don't reply at all within a reasonable amount of
>>>> time. No one appears to be strongly opposed. No vote is required. The
>>>> committee should push forward.
>>>>  Example: The web site committee is thinking of eliminating an entire
>>>> section of the web site. A few people are strongly in favor. A few seem
>>>> opposed. The person proposing the idea sends an email with the subject of
>>>> "[VOTE] Let's remove section XX from the web site" and describes their
>>>> position in the body. Committee members have 48 hours to reply all with
>>>> their vote. At the end of 48 hours, the person initiating the vote sends a
>>>> second email with "[VOTE CLOSED] Let's remove section XX from the web site"
>>>> and in the body gives the vote count and whether or not it passed.
>>>>  Exactly who gets to vote is still up-in-the-air. Perhaps we are still
>>>> small enough that whomever sees a vote take place and feels strongly enough
>>>> to vote can do so. The Governance committee should tackle this issue early.
>>>>  *Initial Committees*
>>>> I suggest we keep the list of sub-committees to 6 or less initially,
>>>> aligned with the major goals of the Order.
>>>> I propose the following sub-committees to start:
>>>>  - *Governance*. Draft a charter and some simple by-laws. Figure out
>>>> voting, member levels, vouching (business requirements), board election
>>>> procedures, etc.
>>>>  - *Web Site*. Define an architecture, select tools, maintain the
>>>> site. Implement business requirements given to you by the other
>>>> sub-committees. For now, I think the Live Showcase idea should fall under
>>>> Web Site.
>>>>  - *Distribution*. Work on how the Order-specific distribution will
>>>> work. Establish standards, source code control, QA. Set milestones. Pick a
>>>> name (other than "OOTB Edition"). Do the work.
>>>>  - *Add-Ons*. Determine the criteria for how Order-endorsed add-ons
>>>> will be selected. Work with the Distribution committee to determine which
>>>> ones will be part of the standard distribution. Engage developers to
>>>> encourage them to maintain their add-ons, follow best practices, etc. Could
>>>> be combined with Distribution.
>>>>  - *Marketing*. Collect customer stories from those using CE and the
>>>> Order-specific distribution. Publish these stories on the web site and in
>>>> other channels. Try to get speaking slots at conferences. Find people to
>>>> donate marketing schwag. This committee should also be responsible for the
>>>> social accounts. Could be combined with the web site.
>>>>  - *Professional Services Network*. Figure out how SI's should be
>>>> listed and what, if any, vetting the Order will do. Proactively seek out
>>>> individuals and companies who meet the criteria and get them added to the
>>>> list.
>>>>  *Get On a Committee*
>>>>  If you are hoping to do more for this cause than simply lurk, you need
>>>> to pick 1 and no more than 2 sub-committees, add yourself to the list, and
>>>> get to work.
>>>>  Maybe people should just send an email to the list and say which
>>>> committee they want to focus on.
>>>>  *Let's set a date*
>>>>  Let's set a goal of having committees formed and committee chairs
>>>> selected by September 1. The committee chairs will start reporting progress
>>>> at the end of September and then monthly after that.
>>>>  For now, at our size, let's have the committee chairs report status
>>>> via the public list. If there is a sensitive or confidential issue that
>>>> needs to be addressed, talk to a board member and we can handle it off-list.
>>>> *Thoughts? *
>>>> What do you think? Shall we give it a try? Any alternative suggestions
>>>> or improvements?
>>>> Jeff
>>>> _______________________________________________
>>>> OOTB-hive mailing listOOTB-hive at xtreamlab.nethttp://www.xtreamlab.net/mailman/listinfo/ootb-hive
>>>> --
>>>> Andreas Steffan
>>>> Achter Billing 14
>>>> 22399 Hamburg
>>>> Germany
>>>> skype: contentreich
>>>> M: +49 1793903615
>>>> T: +49 40 23943542
>>>> F: +49 40 23943542
>>>> http://www.contentreich.de
>>>> Contentreich : Alfresco WCM / ECM, JEE, Grails
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С уважением,
Оксана Курышева
<okurysheva at gmail.com>
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