[OOTB-hive] Organizing our efforts

Boriss Mejias tchorix at gmail.com
Tue Aug 19 13:13:06 BST 2014

Fellow bees,

I added a text file to the github repository, i.e. not displayed on the
website, but visible on the github repo, with the list of committees and
committee members:


If you have push permissions feel free to add your self into a team,
otherwise send an email to the list, and I or somebody else will do it.


On 19 August 2014 13:32, Martin Cosgrave <martin at ocretail.com> wrote:

>  Excellent direction Jeff. I've already said I'm happy to maintain the
> live instances which puts me in the website subcommittee but I am also
> interested in the distro group.
> Regarding the distro name, I've already had two ideas, both from Spanish
> as I am living in Spain now. "Refresco" is Spanish for soft drink. It
> implies "alfresco refresh" and as Boriss mentioned to me, nectar might also
> be a refresco.
> Spanish also has a term similar to "alfresco",  which is "al aire libre",
> or "in the open air". It's nice because 'libre' emphasises the freeness of
> the solution.
> Sent with AquaMail for Android
> http://www.aqua-mail.com
> On 19 August 2014 10:30:16 Andreas Steffan <a.steffan at contentreich.de>
> wrote:
>> Awesome, Jeff!
>> I would like to be part of DISTRO.
>> regards
>> Andreas
>> On 08/19/2014 05:16 AM, Jeff Potts wrote:
>>        We have a lot of work to do. But we also have a lot of interested
>> people who are ready to help out, which is great!
>> This email is a proposed organizational model for the Order aimed at
>> making sure the people who are most passionate about a particular area are
>> able to dive in and move forward as quickly as possible while still
>> maintaining some level of visibility and oversight throughout the larger
>> group.
>> This is a proposal. It seems roughly-right to me. It can be fine-tuned
>> and made more formal over time if necessary. Hopefully it is good enough
>> for now. If not, say something.
>>  *Establish Committees Aligned with Our Goals*
>>  I propose that we organize committees aligned with our goals. Each
>> committee can select a committee chair. The committee chair keeps things on
>> track, delegates tasks, and reports progress to the community. How the
>> chair is selected is up to the committee. I suspect someone may volunteer.
>> If more than one person feels strongly that they should be chair, put it to
>> a vote (see "Voting", below).
>>  I'll provide a list of proposed committees at the end.
>>  *Committees Are Empowered to Get Stuff Done*
>>  Committees are expected to act mostly autonomously to accomplish their
>> goals. Committee chairs can use their judgement as to what requires the
>> entire community to make a decision on and what the committee can move
>> forward with on their own.
>>  The whole point of dividing into committees is to prevent overly-broad
>> discussion, single-threading, paralysis, or overwhelming a small number of
>> individuals.
>> *Voting*
>>  Committees are encouraged to get consensus amongst committee members
>> through discussion. Communication can take place using the public list or,
>> if the committee wants to, they can use a committee-specific list.
>>  A committee may have major decisions that face the group that need to
>> be put to a vote. When a decision is put to a vote, I propose a 48-hour
>> voting period during which the committee members respond with +1, -1, or 0
>> (abstain). After 48-hours the person initiating the vote closes the vote
>> and announces the voting results.
>>  Don't over-use voting. It's tedious and drags things out. Use it for
>> major decisions or decisions where there is a lot of discussion and
>> consensus appears to be murky or hard to achieve.
>>  Example: The web site committee is thinking of changing the theme from
>> yellow to orange. After an email to the group, a few people are strongly in
>> favor and most don't reply at all within a reasonable amount of time. No
>> one appears to be strongly opposed. No vote is required. The committee
>> should push forward.
>>  Example: The web site committee is thinking of eliminating an entire
>> section of the web site. A few people are strongly in favor. A few seem
>> opposed. The person proposing the idea sends an email with the subject of
>> "[VOTE] Let's remove section XX from the web site" and describes their
>> position in the body. Committee members have 48 hours to reply all with
>> their vote. At the end of 48 hours, the person initiating the vote sends a
>> second email with "[VOTE CLOSED] Let's remove section XX from the web site"
>> and in the body gives the vote count and whether or not it passed.
>>  Exactly who gets to vote is still up-in-the-air. Perhaps we are still
>> small enough that whomever sees a vote take place and feels strongly enough
>> to vote can do so. The Governance committee should tackle this issue early.
>>  *Initial Committees*
>> I suggest we keep the list of sub-committees to 6 or less initially,
>> aligned with the major goals of the Order.
>> I propose the following sub-committees to start:
>>  - *Governance*. Draft a charter and some simple by-laws. Figure out
>> voting, member levels, vouching (business requirements), board election
>> procedures, etc.
>>  - *Web Site*. Define an architecture, select tools, maintain the site.
>> Implement business requirements given to you by the other sub-committees.
>> For now, I think the Live Showcase idea should fall under Web Site.
>>  - *Distribution*. Work on how the Order-specific distribution will
>> work. Establish standards, source code control, QA. Set milestones. Pick a
>> name (other than "OOTB Edition"). Do the work.
>>  - *Add-Ons*. Determine the criteria for how Order-endorsed add-ons will
>> be selected. Work with the Distribution committee to determine which ones
>> will be part of the standard distribution. Engage developers to encourage
>> them to maintain their add-ons, follow best practices, etc. Could be
>> combined with Distribution.
>>  - *Marketing*. Collect customer stories from those using CE and the
>> Order-specific distribution. Publish these stories on the web site and in
>> other channels. Try to get speaking slots at conferences. Find people to
>> donate marketing schwag. This committee should also be responsible for the
>> social accounts. Could be combined with the web site.
>>  - *Professional Services Network*. Figure out how SI's should be listed
>> and what, if any, vetting the Order will do. Proactively seek out
>> individuals and companies who meet the criteria and get them added to the
>> list.
>>  *Get On a Committee*
>>  If you are hoping to do more for this cause than simply lurk, you need
>> to pick 1 and no more than 2 sub-committees, add yourself to the list, and
>> get to work.
>>  Maybe people should just send an email to the list and say which
>> committee they want to focus on.
>>  *Let's set a date*
>>  Let's set a goal of having committees formed and committee chairs
>> selected by September 1. The committee chairs will start reporting progress
>> at the end of September and then monthly after that.
>>  For now, at our size, let's have the committee chairs report status via
>> the public list. If there is a sensitive or confidential issue that needs
>> to be addressed, talk to a board member and we can handle it off-list.
>> *Thoughts? *
>> What do you think? Shall we give it a try? Any alternative suggestions or
>> improvements?
>> Jeff
>> _______________________________________________
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>> --
>> Andreas Steffan
>> Achter Billing 14
>> 22399 Hamburg
>> Germany
>> skype: contentreich
>> M: +49 1793903615
>> T: +49 40 23943542
>> F: +49 40 23943542
>> http://www.contentreich.de
>> Contentreich : Alfresco WCM / ECM, JEE, Grails
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