[OOTB-hive] Organizing our efforts

[Andreas Steffan]

Awesome, Jeff!

I would like to be part of DISTRO.

regards
Andreas

On 08/19/2014 05:16 AM, Jeff Potts wrote:
> We have a lot of work to do. But we also have a lot of interested
> people who are ready to help out, which is great!
>
> This email is a proposed organizational model for the Order aimed at
> making sure the people who are most passionate about a particular area
> are able to dive in and move forward as quickly as possible while
> still maintaining some level of visibility and oversight throughout
> the larger group.
>
> This is a proposal. It seems roughly-right to me. It can be fine-tuned
> and made more formal over time if necessary. Hopefully it is good
> enough for now. If not, say something.
>
> *Establish Committees Aligned with Our Goals*
>
> I propose that we organize committees aligned with our goals. Each
> committee can select a committee chair. The committee chair keeps
> things on track, delegates tasks, and reports progress to the
> community. How the chair is selected is up to the committee. I suspect
> someone may volunteer. If more than one person feels strongly that
> they should be chair, put it to a vote (see "Voting", below).
>
> I'll provide a list of proposed committees at the end.
>
> *Committees Are Empowered to Get Stuff Done*
>
> Committees are expected to act mostly autonomously to accomplish their
> goals. Committee chairs can use their judgement as to what requires
> the entire community to make a decision on and what the committee can
> move forward with on their own.
>
> The whole point of dividing into committees is to prevent overly-broad
> discussion, single-threading, paralysis, or overwhelming a small
> number of individuals.
>
> *Voting*
>
> Committees are encouraged to get consensus amongst committee members
> through discussion. Communication can take place using the public list
> or, if the committee wants to, they can use a committee-specific list.
>
> A committee may have major decisions that face the group that need to
> be put to a vote. When a decision is put to a vote, I propose a
> 48-hour voting period during which the committee members respond with
> +1, -1, or 0 (abstain). After 48-hours the person initiating the vote
> closes the vote and announces the voting results.
>
> Don't over-use voting. It's tedious and drags things out. Use it for
> major decisions or decisions where there is a lot of discussion and
> consensus appears to be murky or hard to achieve.
>
> Example: The web site committee is thinking of changing the theme from
> yellow to orange. After an email to the group, a few people are
> strongly in favor and most don't reply at all within a reasonable
> amount of time. No one appears to be strongly opposed. No vote is
> required. The committee should push forward.
>
> Example: The web site committee is thinking of eliminating an entire
> section of the web site. A few people are strongly in favor. A few
> seem opposed. The person proposing the idea sends an email with the
> subject of "[VOTE] Let's remove section XX from the web site" and
> describes their position in the body. Committee members have 48 hours
> to reply all with their vote. At the end of 48 hours, the person
> initiating the vote sends a second email with "[VOTE CLOSED] Let's
> remove section XX from the web site" and in the body gives the vote
> count and whether or not it passed.
>
> Exactly who gets to vote is still up-in-the-air. Perhaps we are still
> small enough that whomever sees a vote take place and feels strongly
> enough to vote can do so. The Governance committee should tackle this
> issue early.
>
> *Initial Committees*
>
> I suggest we keep the list of sub-committees to 6 or less initially,
> aligned with the major goals of the Order.
>
> I propose the following sub-committees to start:
>
> - _Governance_. Draft a charter and some simple by-laws. Figure out
> voting, member levels, vouching (business requirements), board
> election procedures, etc.
>
> - _Web Site_. Define an architecture, select tools, maintain the site.
> Implement business requirements given to you by the other
> sub-committees. For now, I think the Live Showcase idea should fall
> under Web Site.
>
> - _Distribution_. Work on how the Order-specific distribution will
> work. Establish standards, source code control, QA. Set milestones.
> Pick a name (other than "OOTB Edition"). Do the work.
>
> - _Add-Ons_. Determine the criteria for how Order-endorsed add-ons
> will be selected. Work with the Distribution committee to determine
> which ones will be part of the standard distribution. Engage
> developers to encourage them to maintain their add-ons, follow best
> practices, etc. Could be combined with Distribution.
>
> - _Marketing_. Collect customer stories from those using CE and the
> Order-specific distribution. Publish these stories on the web site and
> in other channels. Try to get speaking slots at conferences. Find
> people to donate marketing schwag. This committee should also be
> responsible for the social accounts. Could be combined with the web site.
>
> - _Professional Services Network_. Figure out how SI's should be
> listed and what, if any, vetting the Order will do. Proactively seek
> out individuals and companies who meet the criteria and get them added
> to the list.
>
> *Get On a Committee*
>
> If you are hoping to do more for this cause than simply lurk, you need
> to pick 1 and no more than 2 sub-committees, add yourself to the list,
> and get to work.
>
> Maybe people should just send an email to the list and say which
> committee they want to focus on.
>
> *Let's set a date*
>
> Let's set a goal of having committees formed and committee chairs
> selected by September 1. The committee chairs will start reporting
> progress at the end of September and then monthly after that.
>
> For now, at our size, let's have the committee chairs report status
> via the public list. If there is a sensitive or confidential issue
> that needs to be addressed, talk to a board member and we can handle
> it off-list.
>
> *Thoughts?
>
> *
> What do you think? Shall we give it a try? Any alternative suggestions
> or improvements?
>
> Jeff
>
>
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-- 
Andreas Steffan

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Contentreich : Alfresco WCM / ECM, JEE, Grails

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